fifty5north values your personal privacy. This information text is directed to those who visit our website, are registered as a contact person with us, or have come into contact with any of our sales representatives. The Personal Data Policy explains how fifty5north collects and uses your personal information. It also outlines your rights concerning us and how you can enforce them. You can always reach out to us with questions about privacy and data protection by sending an email to us at info@fifty5north.com.

What is personal data?
Personal data is all information that can be directly or indirectly linked to you as an individual. This can be obvious information like your name or your personal identification number, but also information such as your email address or phone number. Even images can qualify as personal data if you can be clearly identified in them.

Processing of personal data
By processing, we mean everything that we at fifty5north do with your personal data. For example, when we collect, sort, or process personal data.

How do we collect your personal data?
At fifty5north, your personal data can be recorded when you call us, send an email, request informational materials, provide feedback or ask a question via our web chat, fill in contact forms, or when your company is a customer of ours, and our companies exchange contact information. If you contact us via contact forms or email, we may occasionally send you relevant marketing information. Please refrain from sending sensitive information, such as information about ethnic origin, religious and political beliefs, health conditions, personal identification numbers, or membership in a labor union, through email and social media.

Who is responsible for your personal data?
fifty5north is the data controller for the processing of your personal data because we determine the means and purposes of the processing. We also use data processors, external suppliers, who assist us with the processing. You can read more about this under the heading “Who can access my personal data.”

Why do we process your personal data?
In order for fifty5north to offer its services and fulfil its commitments to you, we need to handle information about you. Throughout the processing of personal data, we respect your personal privacy. Below is a table describing the purposes fifty5north has for its processing, the legal bases that justify the processing under current data protection legislation, and how long we retain the personal data. fifty5north does not engage in profiling or automated decision-making with your personal data. Automated decision-making means that your personal data is processed to make decisions without any human influence on the decision, such as a program making the decision based on an algorithm.

How long do we retain your personal data?
We will only retain personal data if there is a purpose for keeping the information. Additionally, we are obligated to retain personal data for a certain period according to requirements from various laws, such as the Accounting Act.

Who can access your personal data?
Your personal data is only accessible to individuals who need it to perform their job tasks. Personal data can also be transferred to our system providers who assist us with IT operations and support. fifty5north may also provide necessary information to authorities such as the police, tax authorities, or other agencies if we are legally obliged to do so.

Where do we process your personal data?
fifty5north always strives to process your personal data within the EEA (European Economic Area). However, in certain situations, your data may be transferred to and processed in countries outside the EEA because some of our suppliers or subcontractors are international organisation. fifty5north will take all reasonable legal, technical, and organisational measures to ensure that your personal data is handled securely and with an adequate level of protection both within and outside the EEA. If you want to know if or where your personal data is transferred outside the EEA, you can contact us at info@fifty5north.com.

Your rights under data protection regulation
Under data protection regulations, you always have the right to receive information about what personal data fifty5north has registered about you. If you send an inquiry to info@fifty5north.com, fifty5north will send you a record extract containing your personal data that we process and a description of how we process the personal data. It will normally take a maximum of one month before such a record extract is sent to you.

Right to rectification and restriction
You have certain rights that fifty5north is obliged to observe under certain circumstances. According to current data protection legislation, you have the following rights that you can assert. To assert your rights, you can contact info@fifty5north.com. Before you can assert any of your rights, you must first identify yourself, and our staff will then ask you some verification questions.

Right of access
If you believe that any personal data about you is incorrect or misleading, you can request that it be corrected or used in a more limited manner in certain cases. In such cases, please contact info@fifty5north.com and explain what you believe is incorrect and why.

Right to erasure (“the right to be forgotten”)
You have the right to request the deletion of your personal data stored by fifty5north if at least one of the following conditions is met: – The data is no longer needed for the purposes for which it was collected – Processing is based on consent, and you withdraw your consent – Processing is for direct marketing, and you object to the data being processed for that purpose – You object to processing with the legal ground of “legitimate interest” because there are no overriding legitimate grounds for your interests – Personal data has been processed unlawfully – Erasure is required to fulfil a legal obligation However, you do not have the right to have your personal data deleted if fifty5north, for example: – Needs to process the personal data to perform a task within the framework of a contractual relationship with you, for archival purposes, to exercise the right to freedom of expression and information, to fulfil a legal obligation, or to defend legal claims.

Right to data portability
You have the right at times to obtain your personal data in a general, structured, and machine-readable format and have your personal data transmitted to another organisation (if technically feasible) if the processing is based on consent or a contract and is carried out by automated means (with IT tools). Contact us at info@fifty5north.com.

Right to object
You have the right to object to fifty5north’s processing of your personal data and to file a complaint with the supervisory authority (Data Inspection). You can object to direct marketing at any time, and fifty5north will then cease the marketing.